Library and Archives Canada
Symbol of the Government of Canada

Institutional links

Canadiana Authorities

Search Help


Scope

Canadiana Authorities contains only the authority records traditionally included in Canadiana, the national bibliography. These authority records are created by Library and Archives Canada's (LAC) cataloguing staff and are given authority control numbers. They include name, series title, uniform title and name/title records. Subject authority records are not included in this interface. Canadian Subject Headings are available in a separate interface:
www.bac-lac.gc.ca/eng/services/canadian-subject-headings/Pages/canadian-subject-headings.aspx

To search Canadiana Authorities, click on Search in the column at the left.


Search

Using the Search page is easy. Click on the arrow to the right of "All forms of name and/or title," and select one of the indexes in the drop-down list that appears: "Any Keyword," "All forms of name and/or title," "Preferred form of name and/or title," "Notes" and "Canadiana Authority Control Number."

If you select "All forms of name and/or title," the search will focus on the main headings, "See" and "See Also" reference fields and equivalence fields within authority records (MARC fields 1XX, 4XX, 5XX and 7XX).

References link related headings in the index. References enable you to find an author by a pseudonym and to find a government body that has changed its name. If you select the "All forms of name and/or title" index, then enter an acronym, the results will include headings that include that acronym, as well as headings for bodies also referred to by that acronym.

Example: Type CCRA and the results will include both CCRA Charities Directorate and Canada Customs and Revenue Agency.

Selecting "Preferred form of name and/or title" will focus the search on the main headings within authority records (MARC field 1XX).

Example: Type CCRA and the results will include CCRA Charities Directorate but not Canada Customs and Revenue Agency.

Selecting "Notes" will focus the search on the notes found in authority records (MARC fields 66X, 670).

Selecting "Canadiana Authority Control Number" will focus the search only on the control numbers found in MARC field 016. Authority control numbers may be entered either with, or without the hyphens.

Example: Type 1016-J-5705 or 1016J5705.

Once you have chosen an index to search, using the search box, simply type one or more keywords, then press "Enter" or click the "Submit" button.

Keywords can be entered in either upper or lower case in the entry box. Most terms do not need punctuation. Do not be afraid to use wildcard characters to get around possible spelling variations or typographical errors. Use a question mark (?) to replace a single character. Use an asterisk (*) to replace a string of characters.

Example: Type Wilfr?d, and you will get results with Wilfrid and Wilfred.

Example: Type patriot*, and you will get results with patriote, patriots, patriotism, patriotic, patriotique, patriotisme, etc.

If the search yields too many references, you can always narrow your search by using quotation marks.

Example: A search using "indian and northern affairs" will be more precise than a search using those words without quotation marks.  

In response to your search, you will see a list of the most relevant results. These will appear on the Results page.

If you cannot find what you are looking for using keyword searching, you can use the browse function. If you would like to browse the "All forms of name and/or title" index, please register for additional services in AMICUS.


Results

The Search Results show the items found by your search. The Canadiana number, the heading itself and the language of the heading can all be seen for each result. The results are in alphabetical order, based on the heading. Many bodies have been established with names in both official languages, for example, Government of Canada bodies and many private entities. In the result display for these authorities, you will see an abbreviation, [EQ]. If the heading is in English, this is a link to the equivalent record in French linked through the MARC 7XX field. If the heading is in French, this is a link to the equivalent record in English, linked through the corresponding 7XX field. For more information on Machine Readable Cataloguing (MARC) format, please see the MARC Display section, further down on this page. LAC policy on the language of authority records follows LAC’s bilingual cataloguing policy.

You can limit your search results by using the options shown on the right side of the Results screen. For example, you can limit the headings to those of federal/national bodies, provincial/state bodies or international bodies. You can start a new search from this page, by using the search box located above the list of results.

For more information on a heading, click on the heading itself, and its Full Display will appear.


Full Display

In each record display, you will see the heading, the Canadiana number, "Seen From" references, "See Also" references, and equivalents if they exist. You will also see notes, the record status, the last date the record was changed and the date the record was entered on file.

References are two-way links. For example, from the English name you are referred to the French name and from the French name you are referred to the English name. The screen also displays details about the name, such as when the name was established, what the prior form of the name was, and references to related names. The references can be searched using the "All forms of name and/or title" index, and the notes can be searched by selecting the "Notes" index. When a corporate body changes its name, splits to form two or more other bodies, or merges with another body, two or more authority records are required. These are linked through "See Also" references (MARC field 5XX) on the record display.  These are clickable and link to the related authority.

To return to the "Results," "Search" or "Search Help" pages, you can click on links in the upper right of this page.

To save the authority record, click on "Save" at the bottom left.  For further information, see the Save section at the bottom of this page.

You can switch the display of the authority to the Machine Readable Cataloguing (MARC) format by clicking the "MARC Display" button at the bottom left.


MARC Display

The MARC Display screen contains the entire authority record, including MARC codes.

The Library of Congress website (www.loc.gov/marc/) provides detailed information about MARC. The LAC website provides the MARC 21 Concise Formats in French. For more information on LAC’s role in the development and distribution of this format, please see the MARC Standards pages on our site.

To return to the "Results," "Search" or "Search Help" pages, you can click on links in the upper right of this page.

You can switch the display of the authority to the Full Display format by clicking the "Full Display" button at the bottom left.

To save the authority record, click on "Save" at the bottom left.


Save

This page allows you to save the record in the MARC 21 Format, the MARC XML Format or the MADS XML Format, as TXT or XML files. Select one of these and follow the instructions in the browser’s window. Different browsers will have different steps and instructions for saving the records.